Basic Functions



All WebSuite applications have the same basic functions and the same structural setup. 


Basic Functions

General Settings



 App Setup


 Main Menu

Left: App name
Center: Menu
Right: Help, Full screen, User + Settings, WebSuite apps

 Submenu
Substructure of main menu
 Further Options
Tasks, Information, Filter Options
 Content Section
Display and editing of existing stock
 Filter Menu

Stock search and filter options

 Navigation

Left: Number of stock currently in display
Center: Number of stock pages
Right: Display option - number of stock per page




 Search

By entering search terms into the search field the stock displayed in the content section gets narrowed down. Only stock with title text related to the search term(s) is displayed.



Some apps have individual stock filters. In those apps you can find related search result statistics left of the content section.

Search field and individual stock filter.


Search result statistics


 SmartSearch

SmartSearch is an extended search function. It searches the stock with regards to previously configured filter options.
→ see 'SmartSearch'

SmartSearch filters are administered centrally in settings. They are available to all users within an organisation. 

SmartSearch filter




Filter

There are different options to filter your stock.



 Filtering Options
NameLocationActivationFunctionsDeactivation

Main Filter


Vertical Menu Bar
  • The filter can be deactivated
  • Click on 'Activate filter' text
    → The filter bar extends offering filter options 

  • All filter options are made available on clicking 'Add conditions' button
  • Different combinations of conditions are possible
  • To save configured filters click on dropdown menu at 'My Filters' and select 'Save filter as'

  • All filter options are reset on clicking 'Reset' action text

Click on 'Deactivate filter' text
→ The filter bar closes and all filter conditons are removed from the stock 

My Filter


Vertical Menu Bar

  • The filter can be deactivated
  • Click on 'Activate filter' text
    → The filter bar extends offering filter options 
  • To save configured filters click on 'My filters' dropdown menu and select 'Save filter as'
  • Apply saved filters by selecting filter at 'My filters' drop-down menu

'My filters' are deactivated on clicking 'Reset' action text

Typ Filter


Next to search field
  • Wherever available, the switch filter is permanently visible
  • The filter is active at all times and functions as switch or multi-selection control
  • The active filter is orange

Sorting the stock according to filter options available

One or several filter options are active at all times

Dropdown Filter



Next to search field

Wherever available, the filter is permanently visible

The stock is sorted according to filter options availableOn selecting 'All ...' option, the filter is deactivated

SmartSearch


Additional functions next to side menu
  • On selecting the magnifying glas symbol in the side bar 
  • SmartSearch filters need to be pre-configured in settings by a user with administrative rights
    → see 'SmartSearch'

Configuring SmartSearch filters:

  • All filter options are available as 'conditions'
  • Different combinations of conditions are possible
  • Saving SmartSearch filters

Using SmartSearch filters:

  • Fast stock filtering with individual combinations of conditions
SmartSearch filters are deactivated when selecting a different submenu section than SmartSearch








 General Settings

General settings are identical throughout all WebSuite apps. Additionally, each app has its own application-specific settings.

Select Settings



Password


  1. Click on 'change passwort' button 
    → A dialog opens
  2. Enter your current passwort
  3. Enter your new passwort
    (Adhere to passwort requirements indicated atop)
  4. Repeat to enter new passwort
  5. Confirm change by clicking on 'Save' Button 
    → The new passwort is saved




Account Information


Register your login data.

  1. Enter your user name
  2. Enter your E-Mail address
  3. Click on 'Apply' Button 
    → You are logged in and ready to start working with the app




Configuration


Select language setting for the apps. The WebSuite will open with your language selected. At 'Start application' drop-down menu, you can determine which app opens first on logging in the WebSuite.




Software Version


Find your current CreateCtrl WebSuite version and your purchased licence.




System Information


Information on database name, service provider and server infrastructure.








 Display options


On clicking cross symbol  in upper right hand corner of main menu, the display of the app gets altered. The workspace is extended, while the browser window is hidden. Clicking the cross symbol again, the browser window is restored. Alternatively, you can use ESC key to end full screen mode. 




For displaying your stock as list or as tiles select respective icon  left of search field.








 Online Help


On clicking question mark symbol  you are being redirected to the user documentation website of the app. Here you can find detailed descriptions of app functions and step-by-step instructions on your tasks at hand. On the left hand side of the user documentation you find the content navigation structure.








 Calender


  1. Click on calender icon 
    → The current months calender opens

  2. To select desired date:

    The date has a different dayThe date has a different monthThe date has a different year
    1. Select day

    1. Click on month field
    → The months calender opens

    2. Select month
    → The calender of the selected month opens

    3. Select day

    1. Click on year field
    → The months calender opens

    2. Click on years field
    → The years calender opens

    3. Select year
    → The calender of the selected year opens

    4. Select month
    → The calender of the selected month opens

    5. Select day

    → The desired date is being set.

Select a date







 Color Picker


Some apps allow you to determine the color of planning elements.

  1. Click on round color field
    → A window with color pallets opens
  2. Place cursor on the right hand color bar
  3. Drag cursor to desired color
  4. Place cursor into left color area
  5. Click on desired hue
    → The selected color is displayed in round color field
  6. Click on 'Save' button to store your selection
    → The color is now available in the application

Color Picker









 Media


Upload media content (images, videos, audio) and connect it with your planning data.


  1. Click on plus symbol  of 'Add new media' action link
    → A drop-down menu opens
  2. Click on 'Upload media' option
    → Upload dialog opens

  3. Click on 'Choose a file' button
    → Explorer window for file selection opens

  4. Select desired file (multi-selection possible)
  5. Click on 'Open' button
    → Media file input section is created on grey background
    → File name is set as default name

  6. Set up the following information:


    		FunctionRequired
    NameName field(tick)
    SizeFile size in KBnot editable
    TypFile format (JPEG, PNG, GIF, MP4, MOV, WAV, MP3, WMA)not editable
    StorageDrop-down menu with file storage options(tick)
    NumberIndividual numbering(error)
    LablesFilterable lable terms for simplified search(error)
    TagsFilterable tag terms for simplified search(error)
    DescriptionText field(error)
    Usage TypePurposed usage of media(tick)
    ThumbnailsStandardized size reduction for media(error)

  7. a) Click on 'Upload' action text  
    b) Click on 'Upload all' action text
    → The file is uploaded and displayed with grey background

    To delete uploaded files, click on bin icon .

  8. Click on 'Close' button in upper action bar
    → The uploaded files are displayed on grey background

    Remove uploaded files via . . . drop-down menu



Add new media drop-down menu


Editing uploaded file


Uploaded file with status 'file uploaded successfully'



List view

The list view of uploaded media opens when clicking 'List view' text link. All media and its metadata is show in a table.

  • Clicking on column header, the column becomes dominant for sorting
    The arrow indicates declining or ascending order
  • Pulling the separation line symbol the column is adjusted in width
  • The table settings open when clicking on cog wheel symbol 
  • Hide individualt table columns via eye symbol
  • Change the sequence of colums by drag-and-drop.

List of media


Table settings