The Workspace Tasks feature displays topics or stories assigned to a specific person or group for processing. It filters the set of all existing topics or stories. The filtered results (topics or stories) are listed in the content area. This allows you to find, for example, all stories assigned to a specific employee for processing.

The Tasks function in the Workspace menu bar

Access Workspace Tasks

• Click the Tasks icon in the menu bar. 
  

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A topic is assigned to its author or editor, and a story is assigned to an editor. The menu bar shows which person or group is currently selected.

or

Change person or group

Here you can change the editor or editor group of the topics or stories to be displayed in the content area.

1. In the menu bar, click the name of the currently displayed person or group.
   → A drop-down menu opens. 
   
2. Select the desired person or group from the drop-down menu.
   → The topics or stories of the newly selected editor or group are now displayed in the content area.

The header in the content area of Workspace Task

To limit the displayed topics or stories by time, you have two date inputs available for the start and end dates.
You select the sorting criteria for the list from a drop-down menu, and you can reverse the order with a click.

Limit the period

You can select the start and end dates to determine the time frame in which topics or stories should be displayed.

• Enter a start and end date in the corresponding input field, or alternatively select a date from the pop-up calendar . 
  

View favorites

You can limit the display to those topics or stories that you have previously marked as favorites.

Show favorites

• Click the favorites icon on the right side of the content area. 
  

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→ Only the topics or stories you previously marked as favorites will be listed.

If you have selected this symbol and thus activated the favorites filter, the favorites icon will be filled in orange.

Deactivate favorites filter

• Click on the orange favorites icon.

→ Not only the topics or stories marked as favorites are listed. The favorites filter is disabled.

When deactivated, the icon is displayed as an outline.

Sort topics or stories

By default, the displayed topics or stories are listed in alphabetical order by title. You can choose a different sorting criterion.

• Select a sorting criterion from the Sort by... drop-down menu. Sorting criteria include: Title, Creation Date, or Publication. 
  

Reverse sort order

The list can easily be reversed in its sort order.

• Click the Reverse Sort Order icon. 
  

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→ The sort order of the list is reversed.

Topics view

In the content area, the TOPICS tab is selected.
Below the content area header you will now see a list of topics from the selected author or group.

Each row displays a topic. The rows are divided into six columns. The background color of a topic display is always light gray, whereas stories, in contrast, have a colored background.

Column 1 : The first column contains an image or representative placeholder symbol for the topic.
Each image contains three buttons that appear when your mouse is within the corresponding topic line.

Column 2 : The second column contains the title of the topic.

Column 3 : Here, next to the paperclip icon, the number of associated media contents (image, video, audio) is displayed.

Column 4 : The time period of the topic is next to the calendar icon.

Column 5 : The number of associated stories is displayed next to the megaphone icon.

Column 6 : The icons of the publishing channels are listed. The editor's name is shown below.

Edit or remove a topic, mark as favorite

In the first column of each row, the thumbnail contains three interactive icons (buttons) that appear as soon as your mouse is within the corresponding topic row. At the same time, the thumbnail is grayed out.
The buttons offer you the following options:

Three buttons appear on the thumbnail as soon as your mouse is over it: 1 : Add to Favorites 2 : Edit 3 : Delete

Add or remove topic to favorites

You can use the star icon to add the topic to your favorites.

• Click on the Add to Favorites icon

→ The topic has been added to your favorites.

The star icon will turn orange. Clicking it again will remove the topic from your favorites.

Edit topic

The pencil icon takes you to the topic editing window .

• Click the Edit button

→ The topic editing window opens.

Delete topic

You can delete the topic using the trash can icon.

• Click on the Delete icon

→ After a security query, the topic will be removed.

Stories view

In the content area, the STORIES tab is selected.
Below the content area header, you'll now see a list of all stories from the selected person or group. The stories are organized into tiles in the content area. Each tile displays a story.

Story displays are color-coded. You can easily identify the respective publishing channel by the background color of a story tile. For example, all stories for YouTube have a light red background.

Each story tile contains the following information:

1: A preview or placeholder image. As soon as the mouse pointer is within a tile, three buttons appear on this preview image. They have the same functions as the buttons in the topics row , in this case related to the story. Clicking the pencil icon, for example, takes you to the story editing window .
2: the title of the topic,
3: the title of the story,
4: the status of the story,
5: the publication channel (as an icon, here for example: Instagram, also recognizable by the background color of the tile)
6: the editor of the story,
7: the time of publication
8: and the deadline.

Edit or remove a story, mark as favorite

Each story tile has three interactive icons (buttons) on the thumbnail that appear when your mouse hovers within the tile. At the same time, the thumbnail is grayed out.
The buttons offer you the following options:

Three buttons appear on the thumbnail as soon as your mouse is over it: 1: Add to Favorites 2 : Edit 3 : Delete

Add or remove story to favorites

You can use the star icon to add the story to your favorites.

• Click on the Add to Favorites icon

→ The story has been added to your favorites.

The star icon will turn orange. Clicking it again will remove the story from your favorites.

Edit story

The pencil icon takes you to the story editing window .

• Click the Edit button

→ The story editing window opens.

Delete story

You can delete the story using the trash can icon.

• Click on the Delete icon

→ After a security query, the story will be removed.

The footer in the content area of Workspace Task